Training Plans

Training plans let trainers build structured, multi-day workout programmes and send them directly to members. Plans can be created manually or generated in seconds with AI.

Creating a Training Plan

Training plans are created per member by staff with trainer access or above:

  • Go to Members and open a member's profile
  • Click Training Plans → New Training Plan
  • Add a title, optional description, and any notes for the member
  • Build out one or more training days, each with exercises, sets, reps, weight, rest, and coaching notes
  • Save as a draft to review before sending

Adding Exercises

Each day in a plan contains a list of exercises (activities):

  • Search the exercise library by name — results show the category alongside the name
  • If no match is found, type any name and choose Use as custom exercise
  • Per exercise you can specify sets, reps, duration (seconds), weight (kg or lbs), rest (seconds), and coaching notes
  • Exercises and days can be reordered with the up/down arrows and removed with the delete button

AI Plan Generation

When an AI key is configured on your account, a Generate with AI panel appears on the plan creation page. This lets you produce a complete draft plan from a short description:

  • Click Generate to expand the panel
  • Describe the programme in the text box (e.g. 3-day push/pull/legs split focused on hypertrophy)
  • Choose the number of training days (1–7), available equipment, and experience level
  • Click Generate Plan — the AI will fill in the title, description, days, and exercises automatically
  • Review and adjust the populated form before saving

Health flags: If the member has any flagged PAR-Q responses, the AI is made aware of them and will account for them when generating exercises.

Review before sending: AI-generated plans are a starting point. Always review the exercises and loads against your knowledge of the member before sending.

Plan Statuses

A plan moves through the following statuses:

  • Draft — saved but not yet sent to the member. Can still be edited.
  • Sent — delivered to the member via email. The member can view it in their account.
  • Active — the member's current programme.
  • Archived — no longer in use.

Sending a Plan to a Member

Once you're happy with a draft plan:

  • Open the plan and click Send to Member
  • The member receives an email notification and can view the full plan in their account
  • Draft plans can be edited before sending; sent plans cannot be modified

Access & Permissions

  • Creating and sending training plans requires Trainer access or above
  • Members can view their sent plans but cannot edit them
  • Plans are always scoped to your organisation — trainers from another gym cannot see your members' plans